Emails to entrants

Autumn Coast Road Race - update - sent to entrants 3rd August 8.05pm

Hi Everyone

I am writing to let you know that Autumn Coast Road 5k (2nd September) will go ahead assuming that there is no deterioration to current Covid-19 levels.

In order to satisfy RunBritain Guidance and the Local Authority we have made several changes:

Distance is now 3km (Certified Course) instead of 5km
Time Trial Format ie we will start runners at 10 second intervals starting with fastest runner, finishing with the slowest to minimise overtaking.
Event will start at 7pm (not 7:15)
There will be no prizes, however all runners will receive a voucher for a post race drink at Redcar Rugby Club – there is a large outdoor area with well spaced picnic benches
The Maximum number of runners will be 120

I have attached some more detailed information – which will be further updated in due course. Please read this and if you decide that the new format in not to your liking then please let me know by replying to this email and I will refund your entry. This will allow your place to be made availablr to others.

Cheers

Graham Hall

Attachement

Details: Published: 03 August 2020; Hits: 2299

Redcar Running Festival 2020- Cancelled - sent to entrants on 31st July 5.15pm

Hi Everyone

Despite our best efforts to make sure the 2020 Redcar Running Festival would go ahead; we have reluctantly had to cancel the event.

When we put the date back by a month it was to buy time before we had to make significant financial commitments. Now that month has passed and risks surrounding making those commitments have not improved. Indeed, as you will be aware, in some parts of the country the situation has got worse.

So what happens now?

We will automatically defer your entry to next year’s event on Sunday 3^rd October 2021 – this will guarantee you place at the price you have already paid – these prices will not be available for 2021.

When entries for 2021 open you will automatically appear on the entry list and you will be sent a confirmation email.

If you would prefer a refund then please reply to this email and I will refund you via the EntryCentral system. The refund will be the amount that you paid less the EntryCentral processing fees which we cannot recover (4% or 50p min)

In association with RunClusive we set up a Virtual Redcar Run Fest, you can enter using the links below. Please note that there is no connection between these virtual events and the actual Redcar Running Festival.

Redcar Virtual 5K: https://www.runclusive.com/events/redcar-virtual-5k/

Redcar Virtual 10K: https://www.runclusive.com/events/redcar-virtual-10k/

Redcar Virtual Half Marathon: https://www.runclusive.com/events/redcar-virtual-half-marathon/

Redcar Virtual Marathon: https://www.runclusive.com/events/redcar-virtual-marathon/

As part of the attempt to go ahead this year we changed the half marathon course to a two lap one. We realised that the two laps could be easily doubled to provide an easily managed marathon course. So, with that in mind we are planning a Redcar Zetland Full and Half Marathon on Sunday 18^th April 2021 – Covid-19 restrictions permitting of course.

So two dates to put in your 2021 diary are:

Sunday 18^th April – Redcar Zetland Full and Half Marathon.

Sunday 3^rd October – Redcar Running Festival

Cheers

Graham Hall

Details: Published: 31 July 2020; Hits: 2416

Redcar Running Festival - Covid 19 Update - sent to entrants on 24th June 9pm

Hi Everyone

You are receiving this email because you have entered one of the 2020 Redcar Running Festival events.

In an attempt to ensure the 2020 Redcar Running Festival will go ahead we have made some changes.

We have changed the date to 25th October 2020 ie 4 weeks later. We hope that this will buy us time and that the Covid 19 restrictions will have eased enough for us to go ahead.

We have also decided to change the Half Marathon course to a 2 lap one using the the Coast Road to Marske section (and omitting the Trunk Road Section). This will help protect the financial viability of the event.

As a results of the course change the race timetable will also change, provisionally as follows:

9:15 2k Fun Run
9:40 Half Marathon
9:50 5k
10:05 10k

Of course we still can't be sure that we will be able to go ahead, and if we do have to cancel due extended Covid 19 restrictions (or if you are unable to attend the new date) you will be able to have your entry deferred to next year or refunded (the refund amount will be the total entry fee paid less the EntryCentral processing charge included in that fee, which we can’t recover).

Cheers

Graham Hall

Details: Published: 24 June 2020; Hits: 2323

Everone Active 10k- Race Cancellation Info - Email sent 3:00pm 1st May

Hi Everyone

I hope you are keeping fit and free of Covid-19.

You are receiving this email because you had entered the race or you had signed up to the waiting list.

Unfortunately, the latest update from England Athletics means that, as expected, we have to cancel this race.

For those on the waiting list there is nothing to do as it will be scrubbed.

Those that entered will automatically be deferred to the 2021 race, and no further action is required unless you wish to have a refund, in which case you will need to reply to this email to request a refund.

The refund amount will be the total entry fee paid less the EntryCentral processing charge included in that fee, which we can’t recover. ie £12 for EA registered or £14.88 for unregistered.

I strongly suspect that the 5k race on 15th July will have to be cancelled also - but I will await further updates.

My gut feeling is it that we may not be able to hold any races until there is population wide vaccination available ie beyond the end of 2020.

Stay safe

Cheers

Details: Published: 01 May 2020; Hits: 2414

Locke Park Pie & Peas 5 Miler Cancellation Info - Email sent 3:30pm 24th March

Due to the coronavirus situation and England Athletics updated advice stating that all athletics activity should be suspended at least until 31st May we have cancelled this race,

What are we doing with your entry?

Our default position is to defer your entry to 2021 which means you have a guaranteed place and no further charge.

This gives you full value and me least work!

I will refund anyone who emails a request, the amount will be the total entry fee paid less the EntryCentral processing charge included in that fee, which we can’t recover.

Typically this fee is 50p for EA registered and 56p for unregistered.

Stay safe and where possible stay at home

Keep Calm and Keep Washing Your Hands!

Regards

Details: Published: 24 March 2020; Hits: 2315

Coast Road Race Cancellation Info - Email sent 3:30pm 17th March

Due to the coronavirus situation we have no option except to cancel the first two races of the Coast Road Race Series. This is also in accordance with England Athletics updated advice.

Please read the rest of this email carefully so you don’t email me to ask a question that is already answered!

For the avoidance of doubt, the Mermaid 10k (10^th April) and Spring Coast Road 5k (28^th April) are cancelled and will not be re-arranged.

Entries for the Everyone Active 10k (14^th June) and Summer Coast Road 5k (15^th July) have been suspended and will either re-open or be cancelled depending on how the situation develops.

What are we doing with your entry?

The situation is complicated by the fact we have some (most) people that have entered all five races as a series and received a discount whilst others have entered on a race by race basis.

Our default position is to defer your entry to 2021 which means you have a guaranteed place and no further charge. This gives you full value and me least work!

I will refund anyone who emails a request, the amount as per the table below ie the total entry fee paid less the EntryCentral processing charge included in that fee, which we can’t recover.

Those runners that have entered the whole series will need to enter the remaining individual races should we re-open entries. I will email you in advance on a race by race basis ahead of re-opening so that you are best placed to get an entry ahead of others.

Note if you have an entry originally purchased by someone else the refund will be to their card, not yours.

Event Entered	Amount of refund
Event Entered	EA Registered	Unregistered
Whole Series	Paid £31.50 – refund £30.24	Paid £45.00 – refund £43.20
Mermaid 10k	Paid £12.50 – refund £12.00	Paid £15.50 – refund £14.88
Spring Coast Road 5k	Paid £5.50 – refund £5.00	Paid £8.00 – refund £7.50

The situation that we all find ourselves in is without precedent but Keep Calm and Keep Washing Your Hands!

Regards

Graham Hall

Chairman, New Marske Harriers

Details: Published: 17 March 2020; Hits: 2764

Harry Gamble-Thompson 20Ten - Entrant Information email sent 6:55pm 1st March

Hi %FIRST_NAME% %LAST_NAME%

RACE BIB NUMBER: %BIB_NUMBER%

Thank you for entering the Harry Gamble-Thompson 20Ten. Harry was a long time member and chairman of New Marske Harriers and previously a member of Middlesbrough & Cleveland Harriers. His forte was the the Marathon and other long distance races. He is ranked 12th UK All Time for his 2:32:10 Marathon at London in 1982. Harry passed away on the eve of this race last year - so it is a fitting tribute to him that the race is named in his memory.

At the entrance to the park you can see the Memorial Benches - one for Harry and the other for Jim & Anne Reilly of Redcar Running Club who were long time supporters of athletics and indeed of this event in its early years.

Harry, Jim & Anne between them gave the sport nearly 200 years of service as competitors, technical and club officials. They are much missed.

Please use one of these links word version or pdf version to access details for Sunday's event. Please read carefully - it includes information such as where to park, where and when to collect your number from. Please note there are a few changes from previous years so don't assume

Please visit our partner results site where the race result including your individual mile splits will be available after the race.

Please be aware that a junior parkrun in the park before the race - 9am start. If you have children with you on Sunday, provided they are registered with parkrun they will be able take part.

Finally, if you are unable to run on Sunday and you know someone that you want to use your number then you can transfer the entry - but transfers can only made by emailing me (no charge).

Currently there is a short waiting list, if you wish to transfer to someone on the waiting list I will re-fund your fee less our un-recoverable processing fees.

Finally if you are aware of anyone that is able to marshal for some of the duration - especially from 12 noon then please let me have their contact details.

Regards

Graham Hall

Chairman, New Marske Harriers

Details: Published: 01 March 2020; Hits: 2711

Leap Year 6k Trot - Entrant Information email sent 3:25pm 24th Feb

Hi

Thank you for entering the Leap Year 6km Trot. - We had hoped that more people would have supported this charity event on behalf of the SeeAbility Charity - click here for more information about the charity - we are still taking entries until Thursday if you have friends who would like to run please encourage them.

Please park on the Car Parks off Park Vale Road or on the road itself.

Your Bib Number is xxx which can be collected from the Visitors Centre at Albert Park from 10am on Saturday morning. There are timing chips attached to the back of your bib - please take care not to damage them and use four pins to attach the bib to the chest area of your running top.

The race will start at 12 noon, approx 50m from the Visitors Centre, you will towards the Visitors Centre (passing the finish) and then complete 3 laps of the park's outer path.

After your run you will be able to find the results here

If you enjoy this 6km race - there is another one nearby - Sessay Swift 6, organised by Thirsk & Sowerby Harriers on Wednesday Evening 19th August - so a chance to beat Saturday's time.

Have a good run.

Regards

Graham Hall

Details: Published: 24 February 2020; Hits: 2461

I am sending this email as you have entered the New Marske Harriers Spring Coast Road 5k due to be held on Wednesday 29^th April, either as an individual race entry or as part of a series entry.

Due to the Tour de Yorkshire cycling event stage finish at Redcar, there will be a road closure affecting the Coast Road from Redcar to Marske for 2 days starting 29^th April 9am onwards. This is to allow preparations that will include erecting large screens and caravan on or near our running route.

Whilst it may have been possible to devise a route to avoid any obstructions, there would still be some uncertainties.

The decision has therefore been made to bring forward the race by 24 hours to Tuesday 28^th April.

Hopefully most people have no issues arising with the change, and for those that do, there is sufficient notice to make any alternative arrangements to allow you to run.

If you are unable to attend on the new date – please contact me as soon as you can: This email address is being protected from spambots. You need JavaScript enabled to view it.

Cheers

Graham

Details: Published: 17 January 2020; Hits: 2697

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